WinSTORE™
WinSTORE™ can be operated on PC's or integrated POS units in a Windows 9x, NT, 2000 or XP environment either standalone on in a local area network (LAN). In large chain environments the head office module provides wide area network (WAN), and extensive communication support.
Though certain functions within the system are seen as 'back office' functions the system is designed for use by any workstation. Function availability is controlled by user security and not physical workstation type or location.
Take a look at our WinSTORE™ Walkthroughs.
WinSTORE™ Feature Overview
Efficient, comprehensive and easy to use Point of Sale facilities
- Choice of nine product identification methods, (interchangeable at point of sale); barcode number (scanned or manual entry), catalogue number, internal code, start of title, part of title, start of artist, part of artist, start of second artist, part of second artist.
- Simple on-screen menu options.
- Automatic selling price and default quantity.
- Secure retail price override.
- Multiple payment methods, cash, cheque, credit card, layby, gift voucher, etc., all user defined.
- Multiple transaction in one process, e.g. Item sale, layby payment and customer order, all in one transaction.
- Cash tender 'Hot Keys'.
- Automatic change calculation, cash drawer release and docket printing.
- Optional EFTPOS intergration.
- User defined options for refunds, exchanges and credit notes.
- Quick access to customer accounts for payments on laybys, orders and accounts.
- Simple discount handling.
- Foreign currency tenders.
- Non-stocked items handled through standard point of sale functions.
Gift Vouchers
- Voucher issue and tracking.
- Gift Vouchers may be fully or partially redeemed.
- Option to cancel any voucher reported as stolen.
- Option to automatically issue Gift Voucher as a refund.
- Full summary of outstanding and redeemed vouchers.
Catalogue
- Optional integration of Australian Music and Video industry catalogues providing point of sale access to catalogue, chart and new release information.
- Catalogue enquiries by any part of artist, title or track.
- Enquiry results include stock on hand, stock on order and retail price.
- Stock fully integrated to catalogue enquiry.
Customers
- Maintain full customer details including name address, phone numbers, e-mail address, birth date, discount privilege, etc.
- Search customer database by name, phone number, account number or any part of the address.
- Customer order tracking from placing at point of sale or catalogue enquiry to receipt through supplier orders.
- Full customer layby tracking and controls.
- Customer account management including monthly statements.
- Flexible Loyalty Club sales and redemption.
Stock Controls
- Point of sale fully interfaced, all transactions interactively update stock figures, the current stock on hand quantity is always available.
- New stock items are interactively checked against the catalogue and key data is automatically written to the stock file.
- Average cost provides accurate stock valuation of any individual product or grouping of product.
- Separate input options for receiving promotional stock and adjusting stock levels.
- Full sales and receipt history, displayed in days, weeks and months.
- Track stock by Departments, Genre and/or Purchase Type.
- Alarm dates for sale or return items.
- Dual retail pricing, maintain two different retail prices for any item.
- 'Value Only' stock items for tracking of petty cash, postage, etc.
- 'Agency' option for non profit and/or non GST product sales.
- Built in stocktake procedures including Variance Report and Stock Valuation Reports.
- Full or partial stocktake.
- Automated mass update of stock items based on user defined criteria - designed to handle circumstances such as supplier price changes and changes of supplier or distributor.
- Barcode and price label printing (with Eltron Label Printer).
Supplier Orders
- All items sold and customer orders automatically placed into order review area.
- Full item history available from order review area.
- Orders automatically dissected by supplier, priced and checked for minimum requirements.
- Order may be compiled by Distrubutor, e.g. BFM.
- Received orders are reconciled and any backorders, short supplies etc., may be flagged as such.
- Complete goods received audit trail is maintained and an order receive report is produced.
- Receipts automatically printed for received customer orders.
GST
- Full GST tracking on all transactions.
- Optional automatic GST handling on incoming orders, i.e., input item cost with or without GST.
- All customer Tax Invoice requirements.
- Full GST reporting including posting summaries for General Ledger and Business Activity Statement (BAS).
Reports
- Trading figures may be displayed or printed, at any time, for the current day or any previous day or date range.
- Stock reports based on user defined criteria. e.g. Produce a report of all items at a particular price from a particular supplier that have not sold in the last 6 months.
- Top Sellers.
- Slow Movers / Aged Stock.
- Full or partial Stock Valuation.
- Operator Performance.
- Hourly Sales Analysis.
- Discounted Sales.
- Customer Refunds and Exchanges.
- Gross Profit Analysis - By Category, Supplier or Genre.
- Non-Stock Sales.
- Daily Sales to Budget.
- Month / Year to Date Sales to Budget.
Security
- Operator security levels for access resrictions to all system functions.
- Optional 'Reason Codes' for discounts, stock adjustments, voids, no sale, etc.
- Optional restrictions to reports and/or cost and GP information.
MultiStore Connection
- Secure E-mail technology to move data between stores.
- User established update frequency.
- Inter store stock lookup.
- Inter store stock transfers.
- Inter store customer orders.
- Operator security on stock transfers ability.